Job Title: Administrative Assistant
Introduction: Our company’s mission is to provide the commercial marketplace with a full-line of environmentally-preferable alternatives to traditional hazardous cleaning chemicals that are competitive both in terms of cost and efficacy. We are a business founded on the belief of bringing about social improvement through for-profit business: 100% of our resources are committed to promoting sustainable development through selling fully non-hazardous, non-toxic and non-polluting formulas. In expanding the availability and use of non-hazardous cleaning products, our company makes a beneficial impact upon the health of the end-user and immediate environment.
For anyone looking for a “green job,” our company currently has an opening for a General Administrative Assistant, whose primary responsibilities include bookkeeping, answering and directing incoming calls, customer service, and sales support, along with assisting in coordinating a production team.
Our company is a values based business that operates according the principles of sustainability and integrates these into decision making daily. We provide a dynamic, open, exciting work environment wherein many opportunities to learn new elements of business and sustainability arise on a daily basis. Communication is the key to happiness for us and we thrive on employee questions, suggestions, and feedback.
Title: Administrative Assistant/Bookkeeper
Basic bookkeeping; Accounts Payable and Receivable, receiving checks, and disbursing money; banking transactions and reconciliations
Accounts receivable and collections
Answer telephones, direct calls, assist where possible, and take messages
Communicate with customers and other individuals to answer questions, disseminate or explain information
Prepare shipping documents for delivery team
Prepare shipping documents/labels for UPS shipping
Assist in delivery coordination and other various shipping related needs
Ordering office supplies and maintaining office
Receive and count stock items, and record data manually
Assist in monthly and bi-weekly inventory counts
Compile, copy, sort, and file records, business transactions, and other activities.
Complete and mail bills, contracts, policies, invoices, and checks
Maintain and update filing and database systems
Process and prepare documents, such as business forms and expense reports
Other various administrative duties as requested by executive team
Administrative assistance to various management level employees (travel, hotels, etc)
Various research projects
Quickbooks accounting software
MS Excel, Word, and Outlook
Graphics software a plus
Additional Knowledge, Skills, and Abilities
2-4 years Quickbooks experience
Exceptional, meticulous organization skills
Customer service experience
Bi-Lingual (Spanish & English) preferred
Pleasant phone manner
Legal right to work in the United States
3-5 years minimum experience in an office setting
Experience working in a manufacturing company preferred
Fluency in English required, proficiency in Spanish highly desired
Legal right to work in the U.S.
“make it happen” attitude
Willingness to learn new skills
Confidence to ask questions at times of uncertainty
Attention to detail
Hours and Compensation:
M-F 8:30am-5:30pm with 1 hr lunch.
Starting salary is $50K
Health Insurance available after 3-6 months of work.
Please submit a resume and cover letter to apply.
Our company is an Equal Opportunity Employer. All activities of the company are administered without regard to Race, Color, National Origin, Sex, Disability, Age, Political Beliefs, or Religion in accordance with Federal/State laws and regulations pertaining thereto.
We value diversity and inclusion and encourage all qualified people to apply. If you require any accommodation in the recruitment process, please contact us with the “Need Help” button in the online application.
Please apply here: https://www.fitzii.com/apply/16701?s=bc